The office work, handled while you're on the job.
Estimates that never get a follow-up. Change orders agreed to in a driveway. Customers calling to ask where things stand. We build the systems that keep the office moving when nobody's sitting in it.
Dustin Lifford, Kingsport. The person you call is the person who builds it.
Where contractors lose money in the office.
Estimates go quiet.
You sent it Tuesday, got pulled onto a job Wednesday, and by the time you called back they'd hired whoever answered first.
Change orders live in the driveway.
It was agreed to out loud. At invoice time, nobody remembers it the same way.
The customer calls for an update.
Which pulls you off the ladder to tell them something a text could have.
Job costs catch up at month end.
Receipts in the truck, notes in your head, and a Saturday spent reconciling.
Watch a job go from estimate to a signed agreement.
This is a workflow we built for a local contractor, shown with permission and with the names and numbers changed. Switch jobs and watch the payment terms change.
What came in
- Job
- Deck rebuild, 12 by 16
- Customer
- The Carters (sample)
- Price
- $14,800 (sample)
- Payment
- 40% deposit, balance at completion
Sample data. Nobody here is a real client.
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Entered once
PersonThe job goes in one time from the estimate. Customer, scope, price, payment terms.
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Agreement drafted
AutomatedThe deposit clause is filled in: 40% due at signing, balance due at completion.
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Follow-up scheduled
AutomatedIf it isn't signed, a polite nudge goes out on day 2, day 5, and day 10 in your wording. It stops the moment they sign.
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Owner review
PersonYou check three things before anything goes to the customer.
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Sent for signature
PersonYou tap send. The signed copy files itself to the job folder.
How the work split
2 steps automated. 3 kept with a person. The tool drafts and reminds. You decide and send.
Is this worth automating for you?
Two questions, your own numbers. If the answer is that it isn't worth paying for, we'll say that too.
Estimates that need a follow-up
Pick both to see a range.
Book 15 minutesAssumes 48 working weeks. This is time spent on the task now, not a promise of time saved. A tool usually takes a share of it, not all.
What we'd build for a contractor.
Everything has to work without someone at a desk. That's the design rule, not a nice-to-have.
Estimate follow-up that runs itself
Reminders at the intervals you pick, in your wording, that stop as soon as the customer signs.
Agreements and change orders from one entry
Describe the change in plain words from your phone and get a change order back to sign on the spot.
Customer updates at each milestone
Short texts when the job starts, hits a milestone, or wraps, so customers stop calling to ask.
Job costs captured from the truck
Text a photo of the receipt. It lands on the right job with the amount pulled out for you to confirm.
Works with QuickBooks, Google Sheets, email, and texts. If you already run a job app, we connect to it where it allows.
What stays with you.
The price
A tool can fill in the number you gave it. It never sets one.
The walk-through
Scope comes from you standing in the yard, not from a template.
The handshake
Anything sent to a customer goes out because you tapped send.
Why contractors call us.
We've built this for a contractor already.
The demo above is a real agreement workflow we built for a local contractor, shown with permission and with the details changed.
We build contractor websites too.
Hudson Stoneworks and Sexton Lawn Services, among others. When the site and the office system come from the same shop, leads land right where the follow-up starts.
Nothing to babysit.
If something we built breaks, you get a text saying so. You don't find out from an angry customer.
Questions contractors ask first.
Do I need to buy new software?
No. Plenty of what we build runs on email, texts, and a Google Sheet. If you already use QuickBooks or a job app, we connect to it instead of adding another login.
What if I'm not good with computers?
Then it gets built around your phone and the way you already work. That's the design brief, not a problem.
What does it cost?
Most contractor projects are scoped at a flat rate after a free 15-minute call. The first-step tool on our homepage shows typical ranges for each kind of project.
Often paired with
Sound familiar? See first steps for repeat work, or find your own first step.
Want to talk it through?
Call, text, or pick a time. The first conversation is free.
Text (423) 967-5584Please don't send confidential, medical, or financial details by text or form.